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The Peak Board of Directors’ Meeting | May 26

Held at the Peak offices @ 5:30 p.m.

board_of_directors

Peak Publications Society Board of Directors Meeting Agenda

May 25, 2016

The Peak offices

Chair: Max Hill

In Attendance:

  • Maia Odegaard (Board Secretary, non-voting)
  • Max Hill (Editor-in-Chief)
  • Tamara Connor (Collective Rep)
  • Kevin Rey (Collective Rep)
  • Thadoe Wai (At-large Rep)
  • MuhammadQasim Dewji (Employee Rep)
  • Jess Whitesel (Guest)

 

  • Call to Order

 

  • Approval of Agenda

 

  • Approval of past minutes from April 21, 2015

 

  • Financial update

 

Maia to present the state of the Society’s finances through April 2016.

 

  • Discussion of Proposal to Divest from Fossil Fuels

 

Kevin Rey to present his proposal.

 

  • News and Associate News stipend (tabled last board meeting)

 

Tamara to present the proposal on behalf of the news team.

 

  • Infographic subscription proposal

 

Proposal written by Nathan Ross, presented by Tamara Connor.

 

  • New couches for the office meeting area

 

Maia to present proposal to purchase new couches for the meeting area.

 

  • Summer workshops in Minnesota

 

Some editors have expressed interest in attending the ACP/CMA summer workshops in Minneapolis, MN. The Board will discuss the feasibility of budgeting for this event.

 

  • Adjournment

Peak Publications Society Board of Directors Meeting Agenda

April 21, 2016

Hub Restaurant

Chair: Max Hill

In Attendance:

  • Maia Odegaard (Board Secretary, non-voting)
  • Max Hill (Editor-in-Chief)
  • Tamara Connor (Collective Rep)
  • Kevin Rey (Collective Rep)
  • Thadoe Wai (At-large Rep)

Regrets:

  • MuhammadQasim Dewji (Employee Rep)

 

  • Call to Order 6:12 p.m.

 

  • Approval of Agenda

 

Kevin/Thadoe

All in favour

 

  • Approval of past minutes from March 15, 2015

 

Tamara/Kevin

All in favour

 

  • Financial update

 

Maia presented the spring budget through March 2016 (see appendix A)

Tamara/Thadoe

All in favour

 

  • Investment update

 

Maia presented the Society’s investment portfolio through March 2016 (see appendix B). The investments are holding fairly steady.

 

  • Pay increase for editorial team

 

BIRT all stipend positions receive a 10% pay increase effective May 2016.

BIFRT all job descriptions are amended to reflect the pay increase and will state that overtime will not be paid, but staff are able to apply for an additional stipend, subject to approval by the PPS Board of Directors.

Kevin/Thadoe

All in favour

 

  • Adjustment of job descriptions

 

See further resolution in item 6.

 

  • Leaving InMotion Hosting

 

Qasim and Maia to investigate other hosting services and the process of migrating from InMotion.

No vote.  

 

  • News Editor and Associate News Editor stipend

 

Motion tabled until item can be further discussed with parties involved.

 

  • Desks

 

The board discussed moving all staff desk assignments to better accommodate team work.

No vote.

 

  • Adjournment 7:37 p.m.

 

Approved by ________________________________ & __________________________________ on May 26, 2016.

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